Job Title - Facilities Administrator

Location: Quartz Point, Stonebridge Road, Coleshill, B36 3JL – 3 days office – 2 days home based, when training is not taking place
Reports to: Business Support Manager
Hours of work: 37.5 hours per week - 9am - 5pm
Salary range and holidays: Dependent on experience / 26 days holiday + bank holidays
Staff Responsibility: None
Organisational Context 

Lely are a premium brand within the agriculture industry supplying Robotic products, service and solutions to improve the wellbeing of our end customers. What we can offer is working with an enthusiastic and ambitious team who work together to achieve company goals and support our Lely Center Network and their employees in the field. Lely Academy which provides a range of product training and educational facilities, Wellbeing support and Mental Health Support. We have an open culture where we share ideas and support each other.

The Facilities Administrator is part of Cluster Atlantic covering the UK and Ireland sales territory. The Cluster is responsible for supporting, steering and growing our Premium Distribution Channel.

  • The Business Support Team consist of Finance/IT/Data Cleansing/Administration
  • The Facilities Administrator will need to demonstrate strong organisational and administration skills
  • Lely Atlantic Ltd is made up of Business Support, Customer Solutions, Marketing, Channel development and Aftercare.

Role Objective

  • The Facilities Administrator will be responsible for the optimising and maintaining office facilities.

Key Responsibilities: 

  • Building maintenance control
    • Manage building repairs and maintenance
    • Manage cleaners
  • Office Administration
    • Stationery supplies
    • Food & beverage supplies
    • Organise travel and hotels
  • Training Center administration
    • Plan and organise delegates
    • Ensure training facilities are set up ready for delivery
    • Book buffets and provide refreshments throughout the day
    • Arrange accommodation and agree corporate rates with hotels
    • Cost all trainings and pass to finance for invoicing
  • Health & Safety Ambassador
    • Ensure all employees are compliant with H & S
    • Carry out risk assessments
    • Report accidents and near misses
    • Maintain accident book

Skills and Experience:

  • Good organisational skills
  • Good administration skills
  • Ability to work on own initiative
  • Ability to hit deadlines
  • Able to prioritise workload
  • Good communication skills
  • Good IT and Microsoft Office Skills
  • Health and Safety Experience desirable but not essential

Core Competencies: 

  • Strong analytical skills
  • Good Communicator
  • Attention to detail
  • Flexible approach
  • Ability to hit deadlines
  • Able to work under pressure
  • Good organisational skills

Mobility Requirements (required for national/international travel):

  • Must hold clean, valid driving licence
  • Flexible and able to travel often
  • Must hold a valid passport

Additional Comments: 

This job description is not intended to be an exhaustive list of duties to be performed by the employee and may be altered to reflect the business needs of the company.

How to apply:

If you require further information or wish to apply for this role, please send a copy of your CV and a covering letter outlining your suitability for the role to

Closing date for all applications: 30th of September 2022